Proposal Guidelines 2009-2010

Please be advised, if you use the on-line application form and checklist, you must submit a printed copy with the rest of your application materials. Only paper copies will be reviewed.

In other words, the form provided at the bottom of this page is here just for you to print out at your convenience, not to imply that there is an on-line submission form for this process.

Types Of Projects Considered

There is a modest fund to support individual undergraduate projects by Crown students. Assistance will be considered in the following areas: 1) academic research; 2) creative initiatives; 3) artistic endeavors; and 4) public events of benefit to Crown or to the campus community. Both individual and collective efforts are encouraged.

Funding for individual projects can be matching, partial, or full, depending on merit, funds available, and other funding sources. Proposals will be accepted only from registered undergraduate students, and will be judged competitively in terms of merit. In making awards, efforts will be made to maximize the number of students who may benefit from these limited funds.

If you have any questions regarding the process or your proposal, contact the Provost's assistant in the college office.

Eligibility and Funding

1. The applicant must be a registered undergraduate student when the proposal is submitted and during the time the funds will be used.
2. Maximum request is $500.
3. The Funds can not be used to subsidize Education Abroad programs, class enrollment fees, salaries, or personal living expenses.
4. These funds may be used to support independent research projects that may be part of a senior thesis.
5. No project may receive support more than once from this funding source. The funds cannot subsidize ongoing projects or recurring or annual events.
6. The applicant must be able to demonstrate the ability to carry out the project successfully and according to schedule.
7. Expenses to attend conferences, seminars, workshops, etc., are provided on a case by case basis. Highest priority is for students making a presentation at the event.
8. Funds requested for projects that have been completed will not be considered.
9. Funding for gifts and mementos, including recognition or award plaques will not be approved. Low priority will be given to food budget items, and transportation.

Application Instructions

1. Submit application form (as a cover sheet) with the checklist.
2. Attach a narrative description no longer than 2 typed pages. Briefly explain:
   • The purpose of the project
   • How the objectives will be met
   • That you have the ability or background to carry out the project
   • The results (who benefits or is affected)
3. Itemized budget preferably with price quotes from specific vendors.
4. Two letters of support from relevant UCSC faculty must accompany the proposal.
5. Proposals will be evaluated for funding three times during the academic year. Submit your proposal (including letters of support) to the Crown College Provost’s office by 4:00 pm on or before any of the dates listed below.
   • Deadlines for 2009-2010:
   • Friday, November 6, 2009
   • Friday, January 8, 2010
   • Friday, April 2, 2010

Allow a couple of weeks for funding decisions to be made. Notification will be by mail to the address on your application. The award letter will specify what the funds may be spent on and information regarding submission of expense receipts. Funds will be distributed according to University accounting policies and procedures, and not in the form of a check. These funds lapse at the end of the current fiscal year (June 30).

Go to the Application Form (.doc) (.pdf)