FAQs

The information below should act as a first quick-stop for your questions. Contact us directly if anything is unclear or if you need help!


GENERAL EDUCATION FAQs

ENROLLMENT FAQs

WITHDRAWAL/LEAVE OF ABSENCE FAQs

ACADEMIC STANDING FAQs

GRADUATION FAQs

STUDENT RECORDS FAQs



GENERAL EDUCATION FAQs

Which GE’s do I need to satisfy?

How do I satisfy GE’s?

Can I substitute Gen Ed’s?

What is the DC/W requirement?                                                                                        

Can I satisfy my GE requirements at another school?

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Which GE’s do I need to satisfy?

That depends! We currently have two sets of General Education requirements and they are dependent on the year you are admitted. The General Catalog has both lists of GE requirements as well as suggestions for which classes will satisfy them.  

The best way to know which GE’s you need to satisfy is to run an Academic Advisement Report (AAR). You can run this report by logging onto your student portal and going to My Student Center. Then go to the “more links” drop down menu, pull down to “Academic Advisement Report,” and click “Go”.  It will take about 60 seconds for the report to generate. You can now scroll down to check your completed GE’s and other University degree requirements.

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How do I satisfy GE's?

Once you know what your requirements are, you can do a class search to see what open classes will satisfy a GE.  Make sure that you only take lower-division courses for GE's.  Any class number higher than 100, for example PSYC 100 is aimed at students majoring in that subject matter and could be too much of a challenge for non-majors.

Please note that more than one of the Pre-Fall 2010 GE requirements can be satisfied with a single class.  Also note that the IS and IN requirements must be satisfied with classes from two different departments.  The two IH requirements also MUST be satisfied with classes from two different departments, but only ONE class can be from the Arts division (e.g., ART, HAVC, THEA, MUSC, etc.).

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Can I substitute Gen Ed’s?

If you feel that a certain class should satisfy a GE and it does not, it’s possible to petition for a GE Substitution. The process is long, complicated, and not guaranteed. You can find the Petition for Substitution or Waiver of General Education Requirements, as well as instructions, in the Office of the Registrar’s Forms and Petitions for Students.

It is the responsibility of every UCSC student to know the GE requirements and complete them on time. 

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What is the DC/W requirement?

The W is the writing-intensive requirement from the pre-Fall 2010 GE’s. The DC is the writing-intensive GE requirement for students entering Fall 2010 and after and it is built into and tailored to your major. Every major has a different DC requirement and you can’t search for DC’s in the class search. To understand a department’s DC requirement, please check your department's website!

If your GE requirements are set to satisfy the W requirement and you believe it is in your interest to switch to the DC, please call the Crown Admin Office and make an appointment with an Academic Advisor. 

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Can I satisfy my GE requirements at another school?

Yes, you can! Once you have finished the course at another school, you must have an official copy of your transcript sent to the UCSC Office of the Registrar.

There are a few things, however, to consider before you take that class somewhere else:

  • Senior Residency Requirement: As a senior, 35 of your last 45 credits must be taken at UCSC.
  • Transfer Credit Limit: The maximum number of credits you can transfer in from a community college is 105.
  • Topicals: The topical requirements from the Pre-Fall 2010 GE requirements must be satisfied at UCSC.

ASSIST is an excellent resource for determining if a class taken at a California Community College will satisfy a requirement at UCSC.  Not all community colleges have articulation agreements with UCSC so be sure to email us if you have any questions!

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ENROLLMENT FAQs

What is a full courseload?
Can I enroll in more than 19 credits?
Can I enroll in less than 12 credits?
Can I change my classes after I enroll in them?
Why can't I enroll in this class?

ENROLLMENT HELP - This details the enrollment information you've been waiting for! For starters, check the Schedule of Classes is posted each quarter during Advising Week. Don't know when Advising Week is? Check the UCSC Academic Calendar. You can browse the Schedule of Classes, and then add your choices to your shopping cart through your My.UCSC.edu student portal. You can only enroll during your enrollment appointment, which is generally split in first and second pass. Here's a video that explains what first and second pass enrollment means! 

What is a full courseload?

A full course load is 12-19 credits per quarter.  Generally full-time students take three 5-credit courses, for a total of 15 credits. Some classes have additional labs that are 1-2 credits each, bringing the range to 12-19 credits for full-time status. For Financial Aid purposes, you need a minimum of 12 credits for full-time status. 

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Can I enroll in more than 19 credits?

Students may only enroll in more than 19 credits on the first day of instruction of each quarter.

If your GPA is 3.0 or higher, you may enroll on your own up to a maximum of 22 credits without Crown Advising permission required.

If your GPA is less than 3.0, or you want to enroll beyond 22 credits, you will need to submit a 19+ petition for an advisor's approval. You can pick up the petition at the Crown Admin Office.

First-years cannot enroll in more than 19 credits for their first quarter because they don't have a UCSC GPA yet. Work hard and we'll be happy to consider 19+ credits in a future quarter.

Again, please keep in mind that students may not enroll in more than 19 credits until the first day of instruction of each quarter.

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Can I enroll in less than 12 credits?

It depends on each student's situation. Come to the Crown Advising Office to discuss if you qualify for the Part-Time Program and/or fill out a reduced course load petition.

Keep in mind that there is no reduction in fees while on a reduced course load. You should also consult with your financial aid advisor to see how a reduced course load may affect your financial aid.  Check the Financial Aid and Scholarships Adviser Directory if you're unsure whom to contact.

Remember that taking less than 12 credits makes it harder to meet minimum progress. If you are having trouble, please check out the undergraduate part-time program information to see if you are eligible for part-time and reduced fees.

Seniors in their final quarter are also eligible to take a reduced course load for reduced fees. Complete the Final Quarter Part-Time Program form with your Crown Advisor and the Part-Time Program Application at the Office of the Registrar's Forms and Petitions for Students. Both forms need to turned into the Office of the Registrar by the deadline each quarter.

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Can I change my classes after I enroll in them?

Of course!  If there is room in the new class that you are interested in, then you can change your classes through your student portal until the Add/Drop/Swap deadline at the end of the third week of the quarter.  Keep an eye on the Academic and Adminisrative Calendar for the Add/Drop/Swap deadline each quarter.

Please note that if you are adding a class, you need to be attending this class from the beginning of the quarter. Adding a class late will not help you if you need to make up missing work. You are also unlikely to get a permission code from a professor if you've missed several of the early classes.

If you can't drop or swap a class because it puts you below full time status, please contact an academic advisor. We may be able to temporarily change your credit limit to allow you to swap classes. We can also give you a reduced course load petition if you need to drop below 12 credits for the rest of the quarter.

The first three weeks move quickly at UCSC. Please contact an academic advisor if you feel you may be falling behind in the beginning of the quarter. After the add/drop/swap deadline, the only way to get out of a class is to withdraw and take a W grade (this option is available until the end of the 6th week of the quarter).  Please contact an academic advisor if this applies to you.

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Why can't I enroll in this class?

There are many possible reasons why you are not able to enroll in classes. In general, the best thing to do is contact the Office of the Registrar or the department that offers the class. Below are samples of enrollment problems and solutions:

  • AP test scores: Make sure you have official copies of all AP test scores sent to the Office of Admissions. Allow plenty of time for Admissions to evaluate your scores.
  • Placement Exam: You will need a certain score on the related placement exam to enroll in certain math, science and language classes. Check Math Placement and Language Placement exam schedules before planning to enroll in these classes. Allow enough time for your results to be evaluated before enrolling in the correct class.
  • Took prerequisite at another school:  Have your school send an official copy of your transcript to the Office of the Registrar.  Allow plenty of time for your record to be evaluated.
  • Class is full: You can contact the department offering the class for options. In addition, you can check your student portal regularly to see if anyone drops the class and a spot opens up. None of these options will guarantee you a spot in the class, so have alternative classes planned.
  • Class is closed but still has open spots: Some classes reserve spots for certain groups of students. During summer orientation, many classes will open only a few spots for each orientation group. Contact the department offering the class if it shows open spaces and you can't enroll in it.
  • Schedule conflict: Your student portal won't allow you to enroll in two classes that overlap each other. Unfortunately, you will have to choose a different time or different class to complete your schedule.
  • Enrollment holds: If there is a hold on your account, you will not be able to enroll in any classes. Your Student Center will tell you the type of hold and who placed it so that you can resolve the situation.

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WITHDRAWAL and LEAVE OF ABSENCE FAQs

What is the difference between a leave of absence, a withdrawal, and an undergraduate cancellation notice?
How do I apply for readmission?
Do I request a Leave of Absence to study abroad?                                                    
How do I withdraw from one or two classes, but remain enrolled in the quarter?                                                                                                                              

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What is the difference between a leave of absence, a withdrawal, and an undergraduate cancellation notice?

An Undergraduate Cancellation Notice tells the university that you’re planning to not come back next quarter. It’s easy to fill out, goes directly to the Registrar, and can be submitted up until the first day of the quarter you wish to cancel. You can find the Undegraduate Cancellation Notice at the Office of the Registrar's Forms and Petitions for Students. If you cancel your enrollment and decide that you would like to return later, you would need to apply for readmission.

A Withdrawal indicates that you are leaving in the middle of the quarter you are currently enrolled in. It requires a signature from a college Academic Advisor and is then sent to the Registrar. A withdrawal in the middle of the quarter that you are currently enrolled in tends to be used in response to an unexpected personal emergency. The date you first contact an academic adviser will be used to determine what refund you may be eligible for. You can find the Withdrawal/Leave of Absence petition at the Office of the Registrar's Forms and Petitions for Students. If you withdraw and decide that you would like to return later, you would need to apply for readmission.

A Leave of Absence tells the university that you’re leaving, possibly in the middle of a quarter, but have definite plans to return at a specific date. Like a withdrawal, a leave of absence is time-sensitive for refunds and requires a signature from an academic advisor. A leave of absence is only granted to students in good academic standing. There is a $70 fee for processing a leave of absence. You can request to have a leave of absence extended if more time is required, however, you cannot return earlier than the requested return date. The maximum time away for a Leave of Absence is two years.  Otherwise, if your plans change, you would have to apply for readmission.

You can apply for a Leave of Absence or Withdrawal by clicking the link at the bottom of the page here.

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How do I apply for readmission?

You can find the readmission application, along with instructions for filing it out, at readmission. Pay close attention to the readmission deadlines in the instructions, especially if you are hoping for priority enrollment. Email us to verify your personal readmission conditions and set up an appointment to discuss readmission. Typically, we will need to see an updated plan signed by your major adviser showing that you can complete your major requirements in time to graduate. Plan ahead and give yourself plenty of time to readmit.

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Do I request a Leave of Absence to study abroad?

If you’re doing an Education Abroad Program through UCSC, you will not need a Leave of Absence because you will remain an active UCSC student in another country. Check out the International Education Office for information on getting started on a study abroad program.

If you’re planning to do a non-UC study abroad, you should check out the International Education Office for instructions and the Non-UC Study Abroad Leave of Absence form. It will take time for an adviser to verify your good standing, so get your LOA form in as soon as possible!

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How do I withdraw from one or two classes, but remain enrolled in the quarter?

Check the class drop deadline on the Academic and Administrative Calendar. If the class drop deadline hasn’t passed, you can drop the class on your student portal. If dropping the class would put you below 12 units, pick up a Reduced Coarse Load Petition at the Crown Admin Office.

If you miss the class drop deadline, you will have to make an appointment with a Crown Academic Advisor to request a Petition to Withdraw From a Course (W Grade).

Petition to Withdraw From a Course requests after the W Grade deadline are rarely granted and only considered when a student has experienced a documentable illness or emergency. Bring documentation for your situation when you meet with your academic advisor.

Please note that withdrawing from a class will show up on your transcript, may affect your financial aid, and puts you at risk of not making minimum progress. 

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ACADEMIC STANDING FAQs

What is academic probation?
I’ve been disqualified from my major. Can I appeal this?
What is being barred? Can I appeal it?
How do I apply for readmission after being barred?

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What is academic probation?

If you’ve received notification that you’re on Academic Probation or Subject to Disqualification, you already know that something in your current course of study isn’t working properly. To identify the problem and learn more about academic probation, check out the Online Academic Standing Tutorial

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I have not qualified from my major. Can I appeal this?

Every major has a different qualification and appeal policy. When you receive notification about your qualification, you will also be given instructions on how to appeal. If at any point you’re unclear about your major’s qualification or appeal policies, please contact your department.

Please note that if you are not eligible to declare your major, you will have a limited amount of time before you must appeal and be accepted or declare a new major. Otherwise, you will be considered “undeclared” and may be subject to an enrollment hold.

If you do not wish to appeal the declaration eligibilty for your major, you should plan a meeting with the undergraduate advisor at the new major department you have chosen.  If you do not have a choice for a new major, you should email a Crown academic advisor and schedule an appointment with a Career Center advisor (after using the FOCUS2 online career assessment tool). 

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What is being barred? Can I appeal it?

If your current UCSC GPA falls below 1.5 in any term, or if you are already on academic probation and your cumulative UCSC GPA falls below 2.0, then you are subject to disqualification from further enrollment in the university. The academic standing committee will review your transcripts and you may be barred. Being barred from the university means not being a UCSC student for one to three quarters. This includes not being able to enroll in classes at UCSC for the period of the bar.

If notified that you have been barred, you will also receive instructions on how to appeal the bar.  If a personal emergency this quarter has prevented you from being successful, now is the time to explain. Please demonstrate in writing how this emergency will not affect you in the future.

If you do not appeal, or your appeal is rejected, the bar will stand. You will receive conditions for readmission that you must satisfy before returning to UCSC. If barred, use your time wisely. Take classes at a community college, identify the source of your struggles and overcome it. Then return to be successful at UCSC.

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How do I apply for readmission after being barred?

You can find the readmission application, along with instructions for filing it, at readmission. Pay close attention to the readmission deadlines in the instructions, especially if you are hoping for priority enrollment. Email your college academic advisor to verify your personal readmission conditions and set up an appointment to discuss readmission. Typically, we will need to see an updated plan signed by your major adviser showing that you can complete your major requirements in time to graduate. Plan ahead and give yourself plenty of time to readmit.

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GRADUATION FAQs

Am I ready to graduate?
How do I apply to graduate?
Can I walk with Crown even if I’m not a Crown student?
Does my GPA make me eligible for honors?

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Applying for graduation and walking at the Crown Ceremony are separate processes! Not the same.

Am I ready to graduate?

The best way to find out if you are ready to graduate is to run an Academic Advisement Report located on your MyUCSC student center.  You can also find a list and explanation of the various requirements on this page.  Here is the short version of the requirements the Academic Advisement Report covers:

  • University Requirements: AHI, ELWR, 180 Credits with less than 25% taken pass/no pass.
  • College Requirements:  College Core Course.
  • General Education Requirements:  ALL satisfied with a "C" grade or better.
  • Major Requirements:  ALL satisfied with a "C" grade or better.  Verify your major requirements with a major advisor.
  • Senior Residency Requirement:  35 of the last 45 credits must be taken at UCSC.
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How do I apply to graduate?

Congratulations! You can apply for graduation easliy through your student portal.  Check out the Office of the Registrar's FAQ for instructions.  Keep in mind that applying to graduate is separate from walking in the graduation ceremony.  To sign-up for commencement go here.

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Can I walk in the ceremony if I am not a Crown student?

Yes, however, there is an application process, $50 fee and due date.  Acceptance of non-Crown affiliated students is not guaranteed.  Non-affiliates must download the application form and turn it in by the deadline with their $50 fee to the Crown/Merrill Residential Life Office.

If you have further questions or concerns, please leave us a message at 831-459-2966.

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Does my GPA make me eligible for honors?

Excellent question! Check out the Honors Program Overview for more information about honors.

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STUDENT RECORDS FAQs

Where can I get proof that I’m an enrolled student?
Where can I get copies of my transcripts?
Can a parent call the college and find out how I’m doing?
Will it show up in my records if I withdraw from a class?
What are the policies on repeating a class?
What if I take an incomplete in a class?
What if I take a class pass/no pass?

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Where can I get proof that I’m an enrolled student?

You will need an Enrollment Verification Request Form which can be obtained from the Office of the Registrar's Enrollment and Degree Verifications.

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Where can I get copies of my transcript?

You can get an unofficial copy of your transcript by logging onto your student portal and going to My Student Center. Then go to the “more links” drop down menu, pull down to “Transcript: View Unofficial,” and click “Go”.  On the next page, go to the “report type” drop down menu, pull down to “unofficial transcript,” and click “Go”. It will take about 60 seconds for the report to generate. You can now print an unofficial copy of your transcript.

You can get an official copy of your transcript at Ordering UCSC Transcripts

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Can a parent call the college and find out how I’m doing?

Federal guidelines prohibit UCSC from discussing student records without written consent of the student. For more information on the federal Family Educational Rights and Privacy Act of 1974 (FERPA), read the quick reference guide at Privacy of Student Records

If a student makes an appointment with an academic advisor and would like a family member to attend the meeting as well, the student will need to file a confidential release with the college office first. You can pick up this release at the Crown Admin Office.

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Will it show up in my records if I withdraw from a class?

Classes that are withdrawn from will show up as a “W” on your transcripts. Classes that you withdraw from will not be calculated into your GPA. However, withdrawing from classes puts you at risk of not being able to graduate within four years. 

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What are the policies on repeating a class?

Courses graded P (Pass) or C or better may not be repeated for credit. A few courses are labeled “May Be Repeated for Credit” in the UCSC General Catalog. These are courses in which the course content varies from quarter to quarter. Grades are recorded for each quarter these courses are taken. Undergraduates may repeat courses in which they earn a C-, D+, D, D-, F, W, or NP. Courses with a grade of C-, D+, D, D-, or F may be repeated only for a letter grade and may not be repeated on a Pass/No Pass basis. Courses with a grade of NP may be repeated on the same basis or for a letter grade.

Degree credit for a repeated course is given only once. Hence, if you repeat a course in which you originally earned a C-, D+, D, or D- grade (and therefore degree credit), you will not receive any additional degree credit. If you repeat and pass a course in which you originally earned an F or NP, you will receive credit for the course. Your official transcript will record both the original course and the repeated course and the grades you got for each.

The grade you receive when you repeat a course for a letter grade is included in your GPA. However, for the first 15 credits of repeated work, the grade that you originally received will be removed from the calculation of your GPA. Hence, repeating a course in which you got a C-, D+, D, D-, or an F (and getting a better grade) is an effective way of improving your GPA and perhaps your academic standing as well. If you exceed the 15 credits of repeated work, your GPA will include both the original grade and the grade that you earned on the repetition.

Repetition of a course more than once requires approval of your college.

Each course you repeat will be coded on your transcript to indicate that your cumulative grade point average has been adjusted in accordance with UCSC academic policies on repeated courses.

Academic Senate Regulations A9.1.8, 9.4.1.E, and 10.1.2 contain the general policies about repeating courses.

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What if I take an incomplete in a class?

If you receive an incomplete grade in a class, it will show up on your records as an “I” temporarily and will not be factored into your GPA. After you satisfy the conditions of your incomplete, you will then receive a grade for the class and it will be included in your GPA. If you do not satisfy the conditions of your incomplete, it will become an "F" and be calculated into your GPA. You must work out the conditions of your Incomplete with your professor. 

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What if I take a class pass/no pass?

Classes taken Pass/No Pass will show up as “P” or “NP” on your transcripts. Classes taken pass/no pass will not be calculated into your GPA. However, you can take no more than 25% of your classes pass/no pass in order to meet UCSC graduation requirements.

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